Transition Network

Transition Network

What is the Transition Network? 

With over 86 000 faculty, staff, and students located on two distinct campuses, UBC’s culture is diverse and complex. Change impacts will be felt by staff and faculty who will need to transition from the current Student Information System (SIS) to Workday Student. The Transition Network was formulated to effectively support the UBC community through these changes. A transition to new ways of working, changes in terminology, data structures, and the renewed system’s look and feel include some of the changes.  

What is the role of the Transition Network? 

The Transition Network will support faculties and units and engage in trusted, two-way communication. The network’s objectives are to: 

Prepare the UBC Community through: 

  • customized transition planning and implementation 
  • faculty/unit leadership engagement 
  • regular communications 

Prepare Processes & Data by: 

  • enabling business process alignment 
  • supporting data validation and clean-up 
  • assisting in security role mapping/validation 

 

Read more about the Transition Network here 

Key Terms

Transition Network

The Transition Network includes primary and local transition leads who will act as key sources of information about IRP Student for their faculty, unit, department, or team. 

Primary Transition Leads (PTL) 

Primary liaisons between the major unit (e.g., Faculty, VP unit) and the IRP Student Transformation and Change Management team as well as being key facilitators of their unit’s academic transformation and transition to new processes. Meet your PTLs!

Local Transition Leads (LTL) 

Trusted experts in their areas who will support change and system adoption within a subunit (e.g., department, team). As the new system is launched, these individuals will become go-to resources. 

Local Change Network 

The combined PTLs and LTLs form a Local Change Network for their areas to enable peer learning and support.

Community Engagement Partners (CEPs) 

Members of the IRP Student team who will bring knowledge and change management expertise to support each faculty/unit in a smooth transition. These partners will help to assess how changes resulting from the renewed SIS will impact the community. Meet the CEPs!

Change Management Specialists 

Specialists work together with CEPs to provide further change management support to each faculty/unit. 

Change Support Materials 

IRP Student will develop and update support materials for the Transition Network, such as monthly updates, key messages, presentations, FAQs, and local transition plans. 

Want to know who your faculty/unit’s Primary Transition Lead is? Please visit this page

Have any questions? Please send an email to irp.transition.network@ubc.ca or visit our Contact Us page.