Community Events
The Integrated Renewal Program – Student (IRP Student) hosts community events across both campuses to help UBC community members increase their understanding of the changes that will come with the launch of Workday Student. As events are scheduled, they are posted here for registration and announced to the community. Presentations and recordings from previous sessions are also available through the link below.
Dates, times, and topics of sessions may change based on demand. Check back regularly for updates.
The Call-in Sessions are targeted community engagements following Workday Student 101. Upcoming sessions will be delivered in mixed formats; including live virtual sessions as well as pre-recorded informational videos made available on our website. Delivery in both formats will ensure the UBC community receives the most timely information to prepare them ahead of Launch 1. These will provide a deeper dive into the capabilities of the new student information system, highlight the different functional areas, and details of changes, and allow participants to ask questions.
Attend these sessions and watch the videos to:
- View the Workday Student design
- Build functional knowledge of Workday Student
- Increase your understanding of change impacts to your work
Sessions are created for and open to UBC faculty and staff members only.
We highly encourage you to watch the pre-recorded Call-in Session Onboarding Video (CWL Protected). This video has been created to accelerate your understanding of the concepts covered and optimize your experience within the Call-in Sessions and informational videos.
Upcoming Call-in Sessions*:
In this session, you will learn about how student charges will be assessed in Workday Student - tuition splitting for full-session courses and graduate tuition assessment, as well as related back-end processes.
Date: June 22, 2023
Time: 10 - 11 am
Recommended for:
Staff who work with student finances within:
- Student Financial Management
- Student Support and Advising
- Enrolment Services (Okanagan)
- Graduate and Postdoctoral Studies
- College of Graduate Studies
- Finance teams
In this session, you will be introduced to the new Student Communications Solution, which complements Workday Student to support your communication needs. You will learn about various types of communications a student will receive in Workday Student. Practical skills such as how to pull student lists, format and send emails, and view past communications will be demonstrated.
Date: July 7, 2023
Time: 10 - 11 am
Recommended for:
- All Staff & Faculty
This session will introduce you to different financial-related platforms and processes in the new system, such as Admissions Acceptance Deposit, waivers, etc. You will learn about the relationship between different systems and how they will interact with Workday Student in regards to students’ finances.
Date: July 11, 2023
Time: 10 - 11:30 am
Recommended for:
Staff who work with student finances within:
- Student Financial Management
- Student Support and Advising
- Enrolment Services (Okanagan)
- Graduate and Postdoctoral Studies
- College of Graduate Studies
- Finance teams
Thank you for your interest in attending the Graduate Education Call-in Session on Tuesday, May 30. As many of the related capabilities that support graduate students and staff in Workday Student are in scope for Launch 2 (February 2024), we have decided to cancel this session until further notice. Details about how, and in what format, relevant information will be shared with the community later this fall.
There are several other Call-in Sessions planned for Summer 2023. Please keep an eye on this page for specific topics and dates, which will be announced soon.
If you were planning on attending this session, we recommend watching the following sessions here:
- Overview of Program of Study Structure/Set-up and Statuses
- Admissions & Matriculation
- Student Journey Through Registration
*These dates are subject to change. We encourage you to bookmark this page for confirmed dates and topics as they become available. Please keep an eye on your inbox for program-delivered invitations, or connect with your Primary Transition Lead for direct registration information.
Upcoming Informational Videos*:
In this video, you will be introduced to the new concept of Student Cohorts in Workday Student. Cohorts are utilized to group students together to perform specific actions in the system. You will learn about various types of cohorts, their purpose, and how to add students to them.
Date: June 2023
Recommended for:
- All Staff & Faculty
If you are involved in Co-op Education, then this video is for you. You will be introduced to the foundations of how co-op programs and courses are set-up in Workday Student.
Date: July 2023
Recommended for:
- Staff involved in Co-op Education
In this video, we will take a deeper dive into Program of Study Statuses.
Date: TBC
Recommended for:
- Staff in Faculty and departmental advising offices
- Enrolment Services
- Graduate and Postdoctoral Studies
- College of Graduate Studies
This video will cover the tuition pre-payment process, which is necessary for students who are applying for study permits through the Student Direct Stream (SDS).
Date: August 2023
Recommended for:
Staff who work with student finances within:
- Student Financial Management
- Student Support and Advising
- Enrolment Services (Okanagan)
- Graduate and Postdoctoral Studies
- College of Graduate Studies
- Finance teams
- International Student Development.
*These dates are subject to change. Please keep an eye on this page for the latest session recordings and informational videos.
VIEW ARCHIVES OF PAST EVENTS HERE