Governance & Team

The success of the Integrated Renewal Program relies on the participation and input from across the university community. The Integrated Renewal Program governance is aligned with UBC’s existing governance to ensure decisions related to budget, resourcing and program scope adhere to university policies, risk management, financial controls and compliance.  

Participation in the program governance from the Vancouver and Okanagan campuses, UBC Executive, UBC IT, Enrolment Services, Human Resources, Finance, faculties and administrative units are vital to effective governance. Active participation and engagement of faculty members, administrative staff, student representatives, and academic and administrative committees is a foundation to successfully transitioning to the desired future state.

Executive Sponsors Committee

Led by the Vice-President, Finance & Operations, Peter Smailes, the Integrated Renewal Program is committed to engaging the university community in the program. Executive Sponsors provide direction and decisions to achieve the program vision and benefits in alignment with UBC’s Strategic Plan.

Executive Sponsors

  • Peter Smailes, Chair, Vice-President, Finance & Operations (Lead Executive Sponsor)
  • Dr. Andrew Szeri, Vice-Chair, Provost and Vice-President Academic, UBCV
  • Marcia Buchholz, Vice-President, Human Resources
  • Dr. Lesley Cormack, Deputy Vice-Chancellor and Principal, UBCO
  • Dr. Ananya Mukherjee Reed, Provost and Vice-President, Academic, UBCO​

Ex officio members

  • Dr. Kate Ross, Associate Vice-President, Enrolment Services & Registrar
  • Jennifer Burns, Chief Information Officer & Associate Vice-President, Information Technology
  • Alex Bayne, Managing Director, Strategic Workplace Initiatives, Learning & Engagement, Human Resources
  • Heather Berringer, Chief Librarian & Associate Provost, Learning Services, Library Services, UBCO
  • Dr. Ian Cavers, Associate Dean, Science
  • Rob Einarson, Associate Vice-President, Finance & Operations, UBCO
  • Karamjeet Heer, Comptroller, Office of the Comptroller
  • Jennifer Kain, Chief Audit and Risk Officer
  • Elana Mignosa, Associate Vice-President, Finance & Operational Excellence, Finance & Operations 
  • Chris Mercer, Program Director, Integrated Renewal Program
  • John Thomson, Program Director, Application Ecosystem Program
  • Krishna Kutchibotla, Director, Professional Services, Workday
  • Jodi Evans, Partner, Deloitte
  • John Hrusovsky, JJH Consulting
  • Bill Kessels, Ernst & Young
Steering Committee

The Steering Committee is the primary governing body and decision-making group for the Integrated Renewal Program. The Steering Committee is comprised of a representative group of leadership from each workstream and representatives from IT, Internal Audit and our implementation partners, Workday and Deloitte. The Steering Committee monitors and reviews program status, and provides oversight of the program’s deliverables, risk management practices, and deployment. The Committee is accountable and reports to the Executive Sponsors Committee.

Program Sponsors

  • Dr. Kate Ross, Chair, Associate Vice-President, Enrolment Services & Registrar (Co-Lead Program Sponsor) 
  • Jennifer Burns, Chief Information Officer & Associate Vice-President, Information Technology (Co-Lead Program Sponsor) 
  • Alex Bayne, Managing Director, Strategic Workplace Initiatives, Learning & Engagement 
  • Heather Berringer, Chief Librarian & Associate Provost, Learning Services, Library Services, UBCO
  • Dr. Ian Cavers, Associate Dean, Faculty of Science
  • Rob Einarson, Vice-Chair, Associate Vice-President, Finance and Operations, UBCO
  • Karamjeet Heer, Comptroller, Office of the Comptroller
  • Elana Mignosa, Associate Vice-President, Finance & Operational Excellence, Finance & Operations 

Ex officio members

  • Dr. Pam Ratner, Chair, Integrated Process & Outcomes Committee
  • Jennifer Kain, Chief Audit and Risk Officer
  • Chris Mercer, Program Director, Integrated Renewal Program
  • John Thomson, Program Director, Application Ecosystem Program
  • Keith Fraser, Director, Education & Government Services, Workday
  • Kalyan Sharma, Director, Student Delivery Services, Workday
  • Troy Kay, Partner, Technology/Higher Education, Deloitte
  • Scott Murray, Ernst & Young
Governance Additions

The Integrated Renewal Program will leverage many of UBC’s existing administrative and academic groups and will also form several specific groups to help inform and advise on major decisions.

  • Integrated Process & Outcomes Committee
  • Architecture Review Board
  • External Quality Assurance
  • Subcommittees and Working Groups
Program Delivery Team

The Program Delivery Team directors are responsible for delivering the implementation of the Program, ensuring overall coordination and cohesion across the various Program workstreams, as well as leadership for their respective teams. 

  • Chris Mercer, Program Director, Integrated Renewal Program
  • John Thomson, Program Director, Application Ecosystem Program
  • Leisa Belanger, Director, Transformation, Finance
  • Jennifer Fullerton, Director, Organizational Change Management
  • Carri Lawrence, Director, UBC Okanagan 
  • Samantha McLaughlin, Director, Transformation, Human Resources
  • Margo Metcalfe, Program Management Office (PMO)
  • Dr. Jenny Phelps, Director, Transformation, Student
  • Paul Roberts, Director, Solution Design & Delivery (Deloitte)

Student, Human Resources & Finance Transformation

The Student, HR and Finance Transformation teams are responsible for engaging a broad range of UBC stakeholders to co-create the future, architect and configure Workday to suit UBC’s needs and identify transformative opportunities to improve service delivery for student, faculty and staff.


Solution Design & Delivery (SD&D)

The SD&D team is responsible for the data migration and data integration within the UBC technology ecosystem, including operational reporting and security.


Organizational Change Management (OCM)

The OCM team is responsible for developing and leading strategies that ensure stakeholders (students, faculty and staff) are ready and able to adopt new business processes and the Workday product. OCM develops tools, and resources related to engagement, training, communications, and end user readiness to support a smooth transition to new ways of working in the future. 


Program Management Office (PMO)

The PMO team is responsible for keeping the Program on track in terms of budget, resourcing, timelines and deliverables. This team plays a critical role in managing risk, interdependencies and close collaboration with the functional areas and OCM to align engagement activities with Program and Workday deployment timelines.