The successful implementation of the Integrated Renewal Program ‒ Student (IRP Student) requires participation and input from across the UBC community. The IRP Student governance structure is aligned with UBC’s existing governance framework to ensure decisions related to budget, resourcing, and program scope adhere to university policies, risk management standards, financial controls, legal compliance, and regulatory requirements.
Participation in program governance from the Vancouver and Okanagan campuses, UBC Executive and IT, enrolment services, human resources, finance, faculty, and administrative units is vital to effective governance. Moreover, the active engagement of faculty, administrative staff, student representatives and academic and administrative committees provides a foundation for successfully transitioning UBC programs, services, and operations to meet the University’s vision and goals for the future.
Executive Sponsors Committee
UBC is committed to engaging the university community in the IRP Student implementation through collaboration and cooperation with the Executive Sponsors Committee, led by Dr. Lesley Cormack, Deputy Vice-Chancellor and Principal, UBCO. Executive Sponsors provide direction and decisions to achieve the program vision and benefits in alignment with UBC’s Strategic Plan.
Executive Sponsors
- Lesley Cormack, (Chair) Deputy Vice-Chancellor & Principal, UBCO (Lead Executive Sponsor)
- Rehan Sadiq, Provost & Vice-President Academic, UBCO
- Gage Averill, Provost & Vice-President, Academic
- Elana Mignosa, Associate VP, Finance & Operational Excellence
Ex-officio members
- Jennifer Burns, Chief Information Officer & Associate Vice-President, Information Technology (Co-Lead Program Sponsor)
- Dr. Joanne Fox, Principal, Vantage College (Co-Lead Program Sponsor)
- Cam Gray, Executive Director, HR Operational Excellence
- Prof. Janice Stewart, Deputy Provost
- Dr. Patricia Lasserre, Associate Professor, Faculty of Science, UBCO
- Dr. Rella Ng, Associate Vice-President, Enrolment Services and Registrar
- Dr. Jenny Phelps, Assistant Vice Provost, Graduate and Postdoctoral Strategic Academic Initiatives
- Dr. James Charbonneau, Associate Dean, Students
- Dr. Diana Carter, Associate Dean of Undergraduate Studies in the Faculty of Creative and Critical Studies
- Shelly Morrison, Senior Director, Financial Services & Strategic Partnership
- Harjot Guram, Senior Director, ISC Operations
- Laleh Mosadegh, Associate Director, Program Delivery
- Jennifer Wowk, Sr. Director, Student Delivery Services Workday
- Matt Sherman, General Manager, Workday Student
Additional members of the Steering Committee will attend on an as-needed basis.
Integrated Governance Committee
The Integrated Governance Committee is a group of leaders from across the university who have responsibility and accountability for the current and future state of the Workday HR, Finance, and Student information systems. The Integrated Governance Committee will work closely with the ISC leadership, the Student Process & Outcomes Subcommittees, and IRP Student Sponsors to ensure it achieves its purpose and scope. The Integrated Governance Committee is composed of:
- AVP, Enrolment Services & Registrar
- AVP, Finance Operations & Operational Excellence
- AVP & Chief Information Officer, UBC IT
- Executive Director, HR Operational Excellence
- Senior Director, ISC Operations
- Associate Director, Program Delivery
- Lead, Academic Sponsor
- UBCO roles
- Academic roles
Ex Officio members:
- Co-lead Sponsors, IRP Student
- Lead, Academic Sponsor
- Program Director, IRP Student
- Program Director, R1 Completion
Steering Committee
The Steering Committee is the primary governing body and decision-making group for the Integrated Renewal Program. The Steering Committee is comprised of a representative group of leadership from each workstream and representatives from IT, Internal Audit and our implementation partners, Workday and Deloitte. The Steering Committee monitors and reviews program status, and provides oversight of the program’s deliverables, risk management practices, and deployment. The Committee is accountable and reports to the Executive Sponsors Committee.
Program Sponsors
- Jennifer Burns, Chief Information Officer & Associate Vice-President, Information Technology (Co-Lead Program Sponsor)
- Dr. Joanne Fox, Principal, Vantage College (Co-Lead Program Sponsor)
- Cam Gray, Executive Director, HR Operational Excellence
- Dr. Patricia Lasserre, Associate Professor, Faculty of Science, UBCO
- Prof. Janice Stewart, Deputy Provost
- Dr. Rella Ng, Associate Vice-President, Enrolment Services and Registrar
- Dr. Jenny Phelps, Assistant Vice Provost, Graduate and Postdoctoral Strategic Academic Initiatives
- Dr. Diana Carter, Associate Dean of Undergraduate Studies in the Faculty of Creative and Critical Studies
- Dr. James Charbonneau, Associate Dean, Students
- Shelly Morrison, Senior Director, Financial Services & Strategic Partnership
Ex-officio members
- Elana Mignosa, Associate Vice-President, Finance & Operational Excellence
- Corinne Pitre-Hayes, Interim Program Director, IRP Student
- Kalyan Sharma, Director, Student Delivery Services, Workday
- Simon Miller, Senior Principal Managing Partner, Workday
- Harjot Guram, Senior Director, ISC Operations
- Laleh Mosadegh, Associate Director, Program Delivery
Governance & Advising Additions
Many of UBC’s existing administrative and academic groups and other specific groups that will be formed will help to inform and advise the UBC community and leadership on major decisions regarding the IRP Student.
Program Delivery Team
The Program Delivery Leadership Team is responsible for delivering the implementation of the program and ensuring overall coordination and cohesion across the various program workstreams, while also providing leadership for their respective teams.
- Corinne Pitre-Hayes, Program Director, IRP Student
- Sally Herbert, Director, Transformation & Change Management
- Deirdre Brown - Associate Director, Transformation & Change Management
- Asima Zahid, Director, Student Solution
- Eddie Quinn, Associate Director, Ecosystem Delivery
- Garry Kupecz, Associate Director, Technical Delivery
- Sharon Rashtian, Associate Director, Security, Access, Data & Reporting
- Donia Cheok, Senior Manager, Quality Assurance
- Luca Filipozzi, Senior Enterprise Solution Architect, Solution Architecture
- Susan Bush - Senior Manager, Program Management Office
The Integrated Renewal Program - Student Team
The IRP Student Team is responsible for engaging a broad range of UBC stakeholders to co-create the future state of the University, including the architecture and configurations of Workday and the ecosystem, to suit UBC’s needs. The team is also responsible for identifying transformative opportunities to improve service delivery for students, faculty and staff.
Transformation & Change Management Team
The IRP Student Transformation & Change Management (TCM) Team is responsible for managing, communicating, and enabling the organizational change needed to transform academic and administrative processes to successfully transition to a new student ecosystem environment.
Student Solution Team
The Student Solution Team is responsible for delivering end-to-end business solutions for the IRP Student.
Program Management Office (PMO)
The IRP Student Program Management Office (PMO) provides support services to enable the successful delivery of IRP Student by focusing on value-added support areas, including program planning, status reporting, tools and templates, RAID and change requests.
Quality Assurance (QA) Team
Guided by the philosophy that quality is the key to excellence, the IRP Student Quality Assurance (QA) Team is a shared service team providing quality assurance and testing services across all domains in the IRP Student solution.
Solution Architecture Team
The IRP Student Solution Architecture Team is a shared services team accountable for the conceptual and logical designs of the overall enterprise solution for the IRP Student.
Ecosystem Delivery Team
As part of the IRP Student Solution Delivery Centre, the IRP Student Ecosystem Delivery Team focuses on the required IT and business changes required to ensure business continuity for the impacted UBC ecosystem.
Technical Delivery Team
As part of the IRP Student Solution Delivery Centre, the IRP Student Technical Delivery Team is responsible for the delivery of technical solutions.
Security, Access, Data & Reporting (SADR) Team
The IRP Student Security, Access, Data, & Reporting (SADR) Team is responsible for ensuring security and privacy in the IRP Student implementation and ensuring that it complies with University policies and provincial mandates.