Community Support Funds are intended for faculties or units who will be impacted by the transition to Workday Student and require additional capacity to facilitate the successful transition to Workday Student, beyond what they have planned and budgeted for.

Applications can be made through the web form found on the IRP Student website.  The application portal will be open until March of 2024, with an end date for funding of November 2024 (end of funding envelope for IRP Student). 

It is recognized that the needs across the faculties and units will vary, and an expectation that applications will be submitted for a variety of roles. Some roles we have already seen being hired within faculties and units (outside of this request process) include project management and coordination roles, administrative backfill to create capacity within subject matter experts and business analysts. The criteria is that any role funded through the IRP Student Community Support Fund directly facilitates the transition to Workday Student, in the form of a new role, to backfill a current employee taking on IRP Student related work, or to create capacity in roles needed to be involved in IRP Student work. 

As this is funding for short term support during the transition to Workday Student, the maximum duration of a position funded through the Community Support Funding Framework is 12 months. Extensions can be requested by submitting a subsequent new request closer to the end of the initial term.

Yes, applications can be submitted for shared resources across faculties and units. Please indicate the faculties and units who will be sharing the resource in the appropriate space on the application form.

No, the Community Support Fund is specifically available to build capacity to facilitate faculties and units to prepare for and manage through the transition to Workday Student.

If you need additional support and information beyond what has been published on the IRP Student website you can work with your Primary Transition Lead (PTL) who has access to an IRP Student Community Engagement Partner (CEP) for answers to questions and support with applications.

All applications will be reviewed by the IRP Finance department followed by Senior Leadership review (all academic/faculty requests to be reviewed by the appropriate Provost). Depending on the funds being requested final approvals will be made either by the IRP Student Program Leadership (requests under $90,000) or IRP Student Steering Committee (requests above $90,000). IRP Student anticipates processing requests within two weeks of a completed application submission, however this may vary dependent on volume of applications and the size and complexity of request.

The hiring unit/faculty is responsible for all recruiting and management of the resource.

Funds will not be transferred outside of IRP Student. Upon approval of an application, the new position will be set up under IRP’s PJ002544 in Workday. The HR hierarchy (subordination) will remain within the respective hiring department.

No. Application and Eco resource needs are the responsibility of the faculty/unit/department.

No, only salaries are covered. Equipment needs will be the responsibility of the faculty/unit/department.