Timeline & Approach

Timeline & Approach

UBC kicked off the Integrated Renewal Program in November 2017; the HR and finance modules went live on November 2, 2020. This began our journey to expand our capabilities and sustain our new systems and ways of working. As the next step on this journey, in June 2021, the UBC Board of Governors approved the Integrated Renewal Program – Student, which is committed to supporting the institution’s academic mission and student success.

Implementation Stages

To implement the Integrated Renewal Program – Student, UBC will generally follow a unified implementation methodology (UIM) based on Workday’s implementation framework, with input from UBC and Deloitte. The UIM, which is aligned with the UBC project management framework, was adopted by the Integrated Renewal Program Student Team (comprising UBC, Workday and Deloitte representatives). The methodology was designed to ensure clarity in and open communication of the deliverables and release dates across the UBC community. 

One-Program Approach

To support its successful implementation, the Integrated Renewal Program has been restructured to leverage lessons learned from the HR/finance Release 1 initiative. This led to a one-program approach, which combines the Integrated Renewal Program (IRP), Application Ecosystem Program (AEP) and Integration Enablement Centre (IEC) into a single cross-functional team known as the Integrated Renewal Program – Student (IRP Student). The program and the University will benefit from this streamlined approach.

Deployment Plan

The IRP Student implementation schedule considers UBC’s academic and fiscal timelines so that disruptions to student, faculty and staff services and operations are minimized. The implementation dates also reflect data and system of record considerations and time needed to gradually transition the UBC community through this change, as well as higher education student system implementation best practices.