Resources for Faculty & Other Course Instructors

IRP Student will include system and process renewal for undergraduate admissions, curriculum management, student record and registration management, student financials (fees) and learner financial support. For more detailed information on the program scope, please visit here.

Workday Student is the name of UBC’s renewed, reliable, and secure student information system. Workday, a cloud-based platform, will be the anchor of the system along with additional applications. Workday Student will be replacing UBC's current student information system to transition to a modern educational experience. This will serve as a foundation to support UBC’s academic mission, both today and into the future. UBC will evolve beyond this initial foundation solution as new functionality continues to be released in Workday that can take the place of other components of the current ecosystem.

Current and future students, faculty and other course instructors, student administrators (e.g. enrolment services advisors, faculty advisors, graduate program coordinators), curriculum administrators, financial administrators and UBC system administrators.

Our current SIS system is 30+ years old and presents numerous foundational issues. Many of the components are no longer supported by the companies that produced them, and their fragility opens UBC to significant reputational, operational and financial risk. The system is based on outdated technology and is nearing its end of life. By investing in Workday, UBC moves to the forefront of its peer institutions in implementing next-generation foundational technology that will better enable innovation and excellence in our core mandates.

The implementation of Workday Student will require some major changes to existing applications at UBC. IRP Student looked at 427 Applications in total, of which 156 (UBC wider Ecosystem Application )  & 46 (SIS Core & SIS Ecosystem Applications) are believed to in scope for Ecosystem Delivery & Solution Delivery consideration. The team is responsible for working with application owners throughout the University community to determine if and how these 153 applications (and any others that are subsequently identified) will fit into the overall student ecosystem.

Each application will be assigned one of the following “dispositions”:

• Retrofit - the legacy application or system requires updates to function within the new ecosystem.
• Integration - a common service subscription or bespoke API build is needed to enable the exchange of data between the application and Workday.
• Sunset - there are two different types of Sunset dispositions:
  • Convert Legacy Data: the application is retired because Workday and/or other application(s) will provide its functionality, and the data will be converted from the application into Workday.
  • Discard Legacy Data: the application is retired because Workday and/or other application(s) will provide its functionality, and none of the data in the application will be converted into Workday. 
• No Change - there is no technical change, but data changes may be required due to new terminology, approved by UBC, and used in Workday. An example of this is CWL Authentication Service

 Inventory can be found on this page.

The Integrated Renewal Program - Student (IRP Student) will transform the way UBC supports learning and research with the creation of a critical foundation for a modern educational experience at UBC. The student administrative functions that will be supported through solutions implemented by IRP Student include: Admissions (undergraduate, excluding application submission process), Assessment Outcomes, Curriculum Management, Enrolment, Learner Financial Management, Learner Management, Learner Financial Support, Progression, Registration, Scheduling, and Transfer Credit. To learn more about the scope of IRP Student, visit this page.

In 2022, the IRP Student team engaged the community in sessions that captured processes that are currently working well, and inquired on what pain points exist within the existing system. Two design consultation sessions were held to collect input from faculties on grade entry design; every faculty was asked to nominate representatives to participate. As a result of these engagement sessions, we gathered feedback to inform the final build of the solutions that will be integrated with Workday Student.