Workday Student Launch 2: Key Dates

Workday Student Launch 2: Key Dates

February 16, 2024

The Integrated Renewal Program – Student (IRP Student) is continuing the mission to launch Workday Student at UBC. Launch 1 was successfully completed in October 2023 and Launch 2 is on track to begin February 26, 2024. This blog post contains key dates for related community-facing activities surrounding Launch 2, for example, training*. For more information about the Launch visit the Launch 2 web page. 

*Registration links for training sessions are distributed to the UBC Community by your Primary Transition Leads (PTLs) as they become available.  If you have questions about specific training sessions, please contact reach out to your PTL.  

Week of February 12 

February 12  

  • Training: Graduate Education Management: Student Record Management for Graduate Students 

February 13 

  • Training: Student Records Management - Enrolment Services (Part 1)  
  • Training Degree Audit - All Faculties and Programs except Arts Vancouver 
  • Training: Degree Audit - Academic and Career Advising (Okanagan), Faculties and Programs (Okanagan) 

February 14  

  • Training: Transfer Credit - Enrolment Services & TEO 
  • Training: Graduate Education Management: Student Record Management for Graduate Students 

February 15  

  • Training: Student Records Management - Enrolment Services (Part 2)  
  • Training: Degree Audit - All Faculties and Programs except Arts Vancouver 

February 16 

  • Training: Degree Audit – Faculty of Arts Vancouver 
  • Training: Graduate Education Management: Promotion to Completion 

Week of February 19  

February 20  

  • Training: Degree Audit - All Faculties and Programs except Arts Vancouver 
  • Training: Registration Part 1 Drop-in Session (UBC-V): Saved Schedules, Waitlists and Registration Appointments. 
  • Training: Registration Part 1 Drop-in Session (UBC-O):  Saved Schedules, Waitlists and Registration Appointments  
  • Training: Pathway Declaration - Faculty of Applied Science (Okanagan) 

February 21 

  • Call-in Session: Launch 2 Prep (UBCV) 
  • Training:  Registration Part 1 Drop-in Session (UBC-O): Waitlist Registration Appointments and Saved Schedules 
  • Training: Registration Part 1 Drop-in Session (UBC-V): Waitlist Registration Appointments and Saved Schedules 

February 22 

  • Call-in Session: Launch 2 Prep (UBCO)
  • Training: Registration Part 1 Drop-in Session (UBC-V): Waitlist Registration Appointments and Saved Schedules  
  • Training: Registration Part 1 Drop-in Session (UBC-O): Waitlist Registration Appointments and Saved Schedules  

February 23  

  • Data Catch-Up Period (February 23 – March 11) 
  • Training:  Registration Part 1 Drop-in Session (UBC-O): Waitlist Registration Appointments and Saved Schedules  
  • Training:  Registration Part 1 Drop-in Session (UBC-V): Waitlist Registration Appointments and Saved Schedules 

Week of February 26  

February 26  

Week of March 4  

March 4  

  • Training: Transfer Credit - G+PS/CoGS + Real Estate: REW + Faculty of LAW: ACE2 
  • Training: Academic Progress Report (APR) Overrides - Commerce & Forestry
  • Data catch-up for Launch 2 happening until March 10

March 5 

  • Training: Unclassified & Dual Degrees - Enrolment Services 
  • Training: Create Associations with Students - Centre for Accessibility/Disability Resource Centre (CFA/DRC) 
  • Training: APR Overrides - Science Vancouver & Land and Food Systems

March 6 

  • Training: Transfer Credit - G+PS/CoGS + Real Estate: REW + Faculty of LAW: ACE2 

March 7

  • Training: APR Overrides - Arts Vancouver

March 8 

  • Training: Graduate Education Management: Student Record Management and Promotion to Completion (Information Only) 

Week of March 11 

March 11

Workday Student ready for all staff and faculty users – student access coming May 21, 2024! 

  • As of March 11, all staff and faculty can perform Workday Student tasks based on their individual security roles. This phase will also be when various Ecosystem Applications will be deployed and be accessible by staff and faculty.  
  • After student registration begins in June 2024, faculty and instructors will use Workday to view class lists for their upcoming course sections for the 2024 - 2025 academic year. 
  • UBC Students will gain access to Workday Student on May 21, 2024. Students will continue to use SISC for tasks related to the 2024 Winter and 2024 Summer sessions. 
  • Training for Launch 2 capabilities will continue to be delivered and will follow the academic cycle. Click here to learn more about training. 
  • Coexistence period continues and while most student data for the 2024 - 2025 academic year will be automatically synchronized with Workday Student, some data, however, will require manual input into both systems until Classic SIS goes offline in the fall of 2024.  
  • Training: APR Overrides - Kinesiology, Law, Pharmaceutical Sciences, School of Architecture, and Landscape Architecture

March 12 

  • Training: Graduate Education Management: Promotion to Completion 
  • Training: APR Overrides - UBC Okanagan

March 13 

  • Training: Pathway Declaration - Real Estate Division, Faculty of Pharmacy 
  • Training: APR Overrides - Engineering Vancouver

March 14 

  • Training: Registration - Standard Timetable (STT) 
  • Training:  Graduate Education Management: Student Record Management and Promotion to Completion (Information Only) 

March 15 

  • Training: Graduate Education Management: Promotion to Completion 

Community-facing activities will continue throughout 2024 and are in line with the academic cycle for the 2024 Winter session. For any questions related to Lunch 2 of Workday Student, please reach out to your PTL's.  

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People and Change