Ready for Workday Student? Share your thoughts by May 19, 2023
Ready for Workday Student? Share your thoughts by May 19, 2023
April 21, 2023Survey is now closed
are inviting all UBC staff and faculty members to participate in the Integrated Renewal Program ‒ Student (IRP Student) second Institutional Readiness Assessment (IRA) to provide insight into your experience with IRP Student to date.
This second iteration of the IRA will help measure progress on efforts to prepare the UBC community and capture changes in readiness levels as we move through Launch 1 in October 2023 to Launch 2 in February 2024.
Please take 10 minutes of your time to share your feedback. This survey will close on May 19, 2023. As this survey is being distributed through several channels, please only participate once. This will help us to avoid duplicate entries.
Background Information
The Integrated Renewal Program ‒ Student (IRP Student) will transform the way UBC supports learning and research with the creation of a critical foundation for a modern educational experience. Workday Student will be the anchor system replacing our current Student Information System (SIS).
This renewed, reliable, and secure student information system will serve as a foundation to support UBC’s academic mission both today and into the future. Starting in October 2023, a portion of UBC Staff will begin transitioning to Workday Student, with the remaining users making the move in early 2024.
IRP Student is dedicated to supporting our community members through this academic and organizational transition. As such, IRP Student has established a process for assessing how prepared the UBC community is to respond to the coming changes and adapt to any new ways of working. This process – known as the “Institutional Readiness Assessment” - includes a series of surveys, the first of which was undertaken in late 2022. Read more about the survey results here.
Results and actions from previous Institutional Readiness Assessment
In late 2022, a sampling of highly impacted users was invited to complete the first Institutional Readiness Assessment. Further, an open link was shared for general participation. Overall, 878 members of the UBC community, from both Vancouver and Okanagan, participated and provided feedback. Below you will find the major takeaways and subsequent steps taken thus far to support the results from the first Institutional Readiness Assessment:
Awareness - The initial Institutional Readiness Assessment results indicated a need for greater community awareness around why UBC is moving to a new student information system. IRP Student continues to socialize the rationale around replacing the current SIS and the benefits of moving to Workday Student. Faculty members, specifically, were uncertain of how they are being impacted, and as such, this resource was created to address this and will be updated regularly with more information.
Understanding - To ensure our community’s understanding of the upcoming changes continues to develop, Community Call-in Sessions are being held to bring further details about Workday Student. In addition, through curated resources called ‘Change Bundles’, impacted SIS users (via their Primary and Local Transition Leads) will receive detailed information around changes to workflows and business processes.
Transparency - There will be many asks from the community between now and Launch 1. IRP Student recognizes the need for impacted stakeholders to understand what to expect during this time, along with what their roles and responsibilities will be. As such, IRP Student has created this birds-eye view about upcoming activities of 2023 to outline what activities the community can expect to see ahead of Launch 1, in addition to impacted user groups. All asks of the community will be funneled through the Transition Network, and will provide adequate time for planning and responses.
Support - An emphasis on resources and support available to help with the upcoming transition is front of mind for IRP Student. The program is focusing on building confidence in the community by sharing clear information on what resources will be available to help prepare them for the transition and provide detailed information on training plans and timelines to allow early planning. Learn more here.
One future iteration of the Institutional Readiness Assessment survey will occur in the fall of 2023. IRP Student will continue to measure progress in preparing the UBC community as well as monitor changes in the university's readiness levels as we approach system launch.
If you have any questions about this survey please contact the IRP Student Transformation and Change Management Team by using this contact form.