Workday Student Training

Workday Student Training

Workday Student Training is designed to prepare you to effectively use the new student information system.  A full range of online, on-demand training materials will meet users' needs for the right training at the right time, and in the right format. 

Our unique “Read It, Watch It, Try It” structure will offer interactive, realistic, and contextual training in a wide range of formats – from PDFs to full simulations.

Training will be delivered using a “Just in Time” model. This means that as we approach each of the phased launches, relevant course material will be made available to help you succeed in the new system.


Core training will provide online, on-demand training with hyper-realistic simulations that will provide hands-on practice. Multiple “Read It, Watch It, Try It” formats will be available to suit various learning styles. Courses will be phased-in and available to impacted faculty and staff users as needed.


Once the system is live, in-application training will also be available from within Workday Student via links, for immediate, in-application assistance/refresher training in the user’s choice of “Read It, Watch It, Try It” formats.


For Launch 1 capabilities, select groups of advanced users, identified through consultation with members of the Transition Network, alongside business owners in central units, will receive focused, in-depth training built on available Core training courses.


Workday Student Basics Course

IRP Student continues to actively encourage the UBC Community to explore the Workday Students Basics Course. Open to all users, this course covers basic, yet essential, aspects of Workday Student, including: 

  • Navigating the new system
  • How to use the search function
  • Understanding Workday Student Vocabulary
  • How security access is assigned 
  • Accessing records and reports

This course models how future Workday Student training material will generally be structured.



Once enrolled, colleagues can click here to learn how to enable notifications for course content on Canvas. Training courses will roll out as they are developed and become available.


Workday Student Reporting Course now available!

Open to all faculty and staff, this module will explore reporting within the Workday Student platform.  Delivered online in Canvas, the goals of this course are to provide basic training and guidance on Workday Student reports and to address common concerns and questions. In this Workday Student Reporting course, you will learn:

  • What is changing for reporting
  • Strategies to get the most out of Workday reports
  • More information about reports available following Launch 1 of Workday Student in October 2023



Keep an eye on this page to get up-to-date information on which courses have been published for your participation.


Who should attend Workday Student training? 

The change to Workday Student will be a big one for UBC, with impacts to staff, faculty, and students. It is important for our community to prepare as much as possible for this transition. Training is designed for staff and faculty that are current users of the Student Information System and will be affected by the transition to Workday Student. If you are unsure if you are impacted, please reach out to your Primary Transition Lead.

When is Launch 1 training?

Training kicked off in June 2023 with Launch 1 Advanced User Training in-person sessions and will continue to be available for all impacted users throughout the summer.

Who should receive Launch 1 Training?

Faculty and staff who work with Admissions, Scheduling, and Learner Financial Support can take Launch 1 training. The specific training you take depends on; the tasks you perform; the security role attached to your position, and whether you are an Advanced User.

Launch 1 of Workday Student in October 2023 encompasses limited functionalities and affects a limited number of users. As such, not many UBC staff and faculty will need to complete courses for Launch 1.

When is Launch 2 training?

Launch 2 training starts in late summer/fall 2023 for staff and faculty and will use a phased training approach. This means that Launch 2 Core training courses will become available “just in time” - a common training strategy where learners receive training when they need it.  Advanced users will be trained “just in time” using the Core training courses. A training release schedule will be made available and continuously updated. Keep an eye on this page for the latest training courses. 

When and how will students receive training?

Student training on all high-impact, student-facing capabilities will be available prior to student access to the new system in 2024. Student courses will be available as self-serve Canvas/Workplace Learning courses to both students and staff who support students, beginning in early 2024. Wherever possible, student courses will be mobile-friendly.

What is the difference between Advanced User Training and Core Training?

All training starts with Core Training courses. For most users, the Core Training courses will provide a thorough understanding of new capabilities in the new system. Advanced Users will start with the Core courses and will receive additional in-depth training that will help them provide support and guidance within their respective areas when needed.

Why should I participate in training? 

With training, learners will gain access to key information about Workday Student and its functions when it is most important to them. Training is an opportunity to have your questions answered and to learn how to perform day-to-day tasks in the system. Learners will also be able to discover and use features unique to Workday Student, such as using the Workday global search function to start tasks and processes and generate reports. 

How can I access training? 

All learners will access training through the familiar Workplace Learning and Canvas environments and in context via direct links, accessible within Workday Student. Advanced users will receive additional, in-depth training in the months before each Launch.  

Additional Resources

Prepare for Training with Workday Student 101

View the Community Call-in Sessions Schedule 

IRP Student Snapshots


For UBC Workday HCM and Finance training, please visit ISC Training page

Stay tuned for more information on Workday Student Training!