The change to Workday Student will be a big one for UBC, with impacts to staff, faculty, and students. It is important for our community to prepare as much as possible for this transition. Training is designed for staff and faculty that are current users of the Student Information System and will be affected by the transition to Workday Student. If you are unsure if you are impacted, please reach out to your Primary Transition Lead.

Training kicked off in June 2023 with Launch 1 Advanced User Training in-person sessions and will continue to be available for all impacted users throughout the summer.

Faculty and staff who work with Admissions, Scheduling, and Learner Financial Support can take Launch 1 training. The specific training you take depends on; the tasks you perform; the security role attached to your position, and whether you are an Advanced User.

Launch 1 of Workday Student in October 2023 encompasses limited functionalities and affects a limited number of users. As such, not many UBC staff and faculty will need to complete courses for Launch 1.

Launch 2 training starts in late summer/fall 2023 for staff and faculty and will use a phased training approach. This means that Launch 2 Core training courses will become available “just in time” - a common training strategy where learners receive training when they need it.  Advanced users will be trained “just in time” using the Core training courses. A training release schedule will be made available and continuously updated. Keep an eye on this page for the latest training courses. 

Student training on all high-impact, student-facing capabilities will be available prior to student access to the new system in 2024. Student courses will be available as self-serve Canvas/Workplace Learning courses to both students and staff who support students, beginning in early 2024. Wherever possible, student courses will be mobile-friendly.

All training starts with Core Training courses. For most users, the Core Training courses will provide a thorough understanding of new capabilities in the new system. Advanced Users will start with the Core courses and will receive additional in-depth training that will help them provide support and guidance within their respective areas when needed.

With training, learners will gain access to key information about Workday Student and its functions when it is most important to them. Training is an opportunity to have your questions answered and to learn how to perform day-to-day tasks in the system. Learners will also be able to discover and use features unique to Workday Student, such as using the Workday global search function to start tasks and processes and generate reports. 

All learners will access training through the familiar Workplace Learning and Canvas environments and in context via direct links, accessible within Workday Student. Advanced users will receive additional, in-depth training in the months before each Launch.