Meet the IRP Student Team – Student Solution

The Integrated Renewal Program – Student (IRP Student) refers to the renewal of the UBC Student Information System (SIS) that the University is undertaking. The renewed system will support UBC students in achieving their academic goals and create a better experience for all users through a new set of tools and new ways of working. 

IRP Student has eight core teams – Student Solution, Ecosystem Delivery, Transformation & Change Management, Security, Access, Data and Reporting, Technical Delivery, Solution Architecture, Quality Assurance, and Program Management Office. This series aims to explain each team, their objectives, and their role within the IRP Student program in terms you, our UBC community, will understand. 

The Student Solution (SS) team is responsible for designing most student administrative processes, for example; enrolment, registration, graduation, etc., ensuring the University delivers a cohesive, integrated, and enriched experience for students, faculty, and staff through future system solutions. 

The IRP Student Solution team works closely with our community of UBC leaders and subject matter experts to understand functional needs, current pain points and desired improvements to inform the design of future system solutions. With the goal of delivering the best possible experience for UBC students, staff, and faculty, the design work also includes reviewing how UBC data will be reflected, which reports will be required, and who will have access to what in future student systems.

- Asima Zahid, Director – Student Solution

The SS team is accountable for ensuring students, faculty, and staff have the right access to the right tools and processes in future Student solutions to do their jobs. Moreover, they design how information will be exchanged between Workday and other systems that are required so that UBC does not experience any business disruptions.  

This team also works closely with the Transformation & Change Management Team to identify how system changes will impact students, faculty, and staff and to help the UBC Community move through these changes in a supportive and effective way through community engagements and feedback opportunities.  

The SS team is responsible to design a range of student administrative functions, including: 

• Admissions  
• Learner Financial Support 
• Learner Financial Management 
• Learner Management 
• Curriculum Management 
• Assessment Outcomes - for example course results  
• Enrolment  
• Scheduling 
• Registration 
• Transfer Credit 
• Progression - for example year 1 to final year 
• Graduation 

 The objective of these administrative functions is to support student success throughout their academic journey at UBC.  

*Reflecting on our experience so far in working with Workday and seeing how our design is shaping up, we realize that we have to embrace change and be confident in our ability to adapt. Workday Student, along with IRP Student’s functional requirements, are evolving quickly and this could mean that we may have to adapt our approach throughout the project timeline.