Program of Study

Within the information for the Programs of Study (PoS), the campus location will be attached. For the credential, there will be one B.A. that will be used across both campuses; there will not be a BA-O (BA, Okanagan) in Workday, for example. The Programs of Study will control the specific requirements to earn the credential.

For those looking at credentials, or needing to report on credentials, they would need to partner the credential with the Programs of Study that award the credential. The Program of Study will still have the campus attached to that data be able to support the needs of Vancouver faculty and administrators and pulling their programs and their students, and similarly for the Okanagan campus.

Undergraduate dual degrees will be represented as two academic records.  

As an example, students that are taking a B.A. and a B.Sc., or a B.A. and a B.A.Sc. - Workday will have related attributes that will allow us to identify those students specifically as dual degree students versus a student who's been approved to be concurrently enrolled.  

They will be separated out to make sure that Workday can handle the academic requirements appropriately for both of the programs.  

For graduate dual degrees, in some cases where there is a combined credential today, there may be a combined Program of Study (PoS) in the future that could actually lead to two credentials.  

It will depend on whether the discussion is around Graduate or Undergraduate dual degrees. There will be definitions through enterprise data governance that speak to the differences in the Program of Study type and that might also help in understanding dual degrees. 

The expected completion date won’t hold up the letter. There are two main places that the student would be getting a letter:  

The first place would be from the Admission Solution. The student would retrieve their offer of admission from the Admission Solution which is outside of Workday. As such, the system would not be using the expected completion date.  

The other place would be their program completion letters or their confirmation of enrollment letters. These letters will come from a point solution outside of Workday, and those will not be using the expected completion date to determine a student's eligibility to generate or print that letter. It will not print the expected completion date on the letter. 

‘Expected Completion’ is a delivered field on the Program of Study (PoS). At this point in time Workday does not have any ability to configure that page to hide that column from students or administrators. 

If it's a category or a degree diploma in the current Student Information System (SIS), it will be configured as a Program of Study (PoS) in Workday.  

Certificates, diplomas, all of the what would be considered non-degree studies, such as: access studies, visiting, incoming exchange, classified access visiting, incoming exchange, visiting international research, medical residents, dental residents, pharmacy residents; all of those types of classifications will also be considered Programs of Study.

In the current Student Information System (SIS), the user will see a student with an eligible to return status (ELTR). There isn’t a comparable in Workday, and as such, IRP Student didn't use ‘leave of absence’.

The leave of absence has been reserved for the grad programs because they do have a formalized approval that goes into the leave.  

For undergraduate students who are taking a break under the Academic Leave Policy, their status would actually remain as ‘In Progress’ through their period of the leave. There would be an operational process that is done to mass discontinue students who do not return after the duration of the Academic Leave Policy has ended.  

Leaving them as ‘In Progress’ in Workday does then ensure that the student has the option to return.  In our current Student Service Centre (SSC), when a student is on eligible to return status (ELTR), they can log into the SSC and initiate their return.

That would give them the future eligibility. In Workday, there isn’t a comparable functionality for a student to bring themselves back. That's why the decision was made to leave them as ‘In Progress’ so that they continue with their automatic eligibility until such a time that that has expired.  

There will be a process for an extension of the duration, as this is possible. It is important to note, however, that this will not prevent a student from registering in future sessions. That being said, it will be important how we communicate to students what the ‘Expected Completion Date’ means, and how they need to use that information when they're looking at their academic record.  

It will also be important to communicate to students about what the expected completion date does not do and impact, so that they understand the parameters and do not panic when they see an expected completion date nearing when they may not yet be ready to complete their program. 

The expected completion date is calculated off of the program duration that is set on the Program of Study (PoS), and applies to all students. The program’s expected completion date does not tie in to how a student is completing the program, and it doesn't recalculate based on a student’s actual duration.  

There is a process that would be used for how a user would handle the extension of the expected completion date. The key thing to note, is that the expected completion date would not block a student or prevent a student from having the ability to register in a term or a session past the expected completion date.