2024 marked a significant milestone in our mission to launch Workday Student, providing the UBC community with further resources to meet the evolving needs of a dynamic digital environment, and to align with UBC's vision of the future for higher education.
The successful Launch 2 in February 2024, allowed us to bring critical functionality online. This launch represented much more than a system upgrade; it was the conclusion of years of planning, building, testing, and collaboration between multiple teams. Launch 2 of Workday Student provided the community with capabilities for academic records management, course scheduling, registration, and financial processes, with the goal of delivering a smoother experience for students, staff, and faculty.
2024 By the Numbers
As we look back on the year, we can reflect on the enormous scope and impact on the community.
The following highlights some of those efforts:
- +71,500 students, +13,500 UBC staff, and 7,350 faculty members were positively impacted by the implementation of Workday Student.
- We transferred a staggering +4,620,000 student records into the Workday system.
- We completed +35,000 functional, data, and end-to-end tests to ensure system stability and functionality at every stage.
- The IRP Student program was supported by 11 specialized teams of experts across a variety of fields.
- We delivered +240 community training sessions covering +20 different training topics to prepare users for the transition.
- Our Communications team kept the UBC community informed and engaged with +100 blog posts and knowledge articles published throughout the year.
- Together with the Workday Student Launch, we successfully launched +163 ecosystem applications, making sure that Workday integrates seamlessly with other vital UBC systems.
- In total, the program achieved over 4,213 milestones, including 17 program-level milestones critical to our success.
The program’s journey in 2024 has not been easy, but it has been rewarding. What made this year impactful is not only the technologies we implemented but also the UBC community’s legacy of collaboration and innovation.
- Lesley Cormack
Deputy Vice-Chancellor and Principal, UBC Okanagan
Lead Executive Sponsor, IRP Student
What’s Next: IRP Student Completion
As IRP Student officially ends on November 30, 2024, the work is far from over. In December 2024, the next phase of UBC’s Workday Student journey will begin with the IRP Student Completion initiative - focusing on continuing with IRP Student’s work to ensure that any remaining tasks, gaps, and improvements are addressed.
Thank you to everyone who has supported the program’s journey in 2024. This year, we have built together something historical that is shaping the future of UBC for many years to come.