Workday Student: Supporting faculties and units in transition planning

Launch 1 of Workday Student, in October of 2023, is fast approaching and it is imperative that our UBC Community takes steps to prepare for the transition.

As part of our Change Management model of support, the Integrated Renewal Program – Student (IRP Student) is working closely with Transition Network (TN) members – representatives from impacted faculties and units - to prepare for the launch of UBC's renewed student information system. Through the development and delivery of materials and engagements, TN representatives (Primary Transition Leads and Local Transition Leads) will work with their Community Engagement Partners (Change Management professionals from IRP Student) to develop Local Transition Plans, which are essentially "road maps" for how each faculty or unit will work through their change to the new system.

The graphic below depicts how the development of Transition Plans is supported through very intentionally created Change Management materials and engagements

Change Bundles

These curated information bundles will allow users to identify change impacts and begin to interpret what the upcoming changes mean for their individual faculty or unit.

Design Summaries

These information bundles will allow users to identify change impacts and begin to interpret what the upcoming changes mean for their units.

Training

Core User Training provides end-to-end training and information related to business capabilities from the Change Bundles in action and clarifies how the majority of users will perform their duties in a future state. 

Advanced User Training provides detailed knowledge of business capabilities to identified users and enhances their understanding of the new system.

Click here to visit the Workday Student Training Page.

Call-in Sessions 

Through topic-specific overviews, demonstrations, recordings, and Q&A sessions, these engagements provide an opportunity to inform transition planning by diving deeper into the capabilities and design of the new student information system.

Click here to view the upcoming Call-in Sessions.

If you have any questions about how your faculty or unit is preparing for the transition to Workday Student, you can reach out to your Primary Transition Lead (PTL) directly.