Workday Student Launch 2 - Usage Freezes and Business Impacts

The transition to Workday Student will provide UBC with the foundation for a modern student experience that is adaptable and can evolve to meet the needs of the institution for years to come. Launch 1 of Workday Student was successfully completed in October 2023 and Launch 2 is on track to begin February 2024. 

As part of this transition, there will be cutover periods which consist of usage freezes and will have business impacts on our UBC Community. To learn more about the specific business impacts, please visit the cutover web page.

The term “cutover” refers to the planning and execution of activities required to successfully transition the Classic SIS system to Workday Student. To ensure cutover is successful, both systems will undergo temporary Usage Freezes and are scheduled to cause minimal disruption to day-to-day operations.

Launch 2 Usage Freeze & Cutover Timeline

In advance of Launch 2, there will be two* freezes that will impact system users:

1. Freeze on some student hiring transactions in Workday from January 23 to 28, 2024 as student records are uploaded. Please see the HR website for more details and key deadlines.
2. Pause of email notifications from Workday on January 27, 2024, to support the student record upload. Some rules that prevent errors on personal info in Workday will also be turned off.  

IRP Student and the Integrated Service Centre are working with impacted UBC stakeholders to confirm technical cutover tasks are completed promptly.

If you have any questions about how cutover or how it might impact your faculty or unit, you can reach out to your Primary Transition Lead (PTL) directly.

*Please bear in mind that Workday Student is evolving quickly, and this could mean more usage freezes will be added as we approach Launch 2.​